Casey Harper-Wood

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Casey Harper-Wood

MENU

Casey Harper-Wood

WEDDINGS & CELEBRATIONS

MENU

Casey Harper-Wood

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A watercolour guest portrait from a live wedding illustration: a couple in a teal off-the-shoulder dress and a brown suit, on a card personalised for Margot & Theo, resting on a marble tray.

Your wedding guests, painted with character

I'm a Melbourne-based live wedding illustrator, working across Victoria and beyond, painting your guests in watercolour as your celebration unfolds around them. With a background in costume design and fashion illustration, I capture the story that clothing tells and the character it conveys.

A watercolour guest portrait from a live wedding illustration: a couple in a teal off-the-shoulder dress and a brown suit, on a card personalised for Margot & Theo, resting on a marble tray.

Your wedding guests, painted with character

I'm a Melbourne-based live wedding illustrator, working across Victoria and beyond, painting your guests in watercolour as your celebration unfolds around them. With a background in costume design and fashion illustration, I capture the story that clothing tells and the character it conveys.

A watercolour guest portrait from a live wedding illustration: a couple in a teal off-the-shoulder dress and a brown suit, on a card personalised for Margot & Theo, resting on a marble tray.

Your wedding guests, painted with character

I'm a Melbourne-based live wedding illustrator, working across Victoria and beyond, painting your guests in watercolour as your celebration unfolds around them. With a background in costume design and fashion illustration, I capture the story that clothing tells and the character it conveys.

A watercolour illustration being painted live: a guest in a burgundy cowl-neck slip dress and silver bow heels, on a card personalised for Asher & Blake, with a hand holding a brush beside a pot of crimson water.

Moments that last beyond the night

Moments that last beyond the night

Loose, luminous watercolour portraits that turn fleeting moments into something that lasts, capturing people's character and energy when they're most intentionally themselves. It creates gentle theatre: elegant on the table, joyful in the moment. What begins as something to watch becomes an artwork to keep.

My work as an artist and illustrator has spanned theatrical costume design through to styling events with Melbourne Fashion Week and the NGV. That background means I see beyond the surface. I notice gesture, silhouette, and the way clothing communicates personality, and aim to translate this to every illustration.

Your wedding or celebration becomes a collection of small, considered artworks.

Loose, luminous watercolour portraits that turn fleeting moments into something that lasts, capturing people's character and energy when they're most intentionally themselves. It creates gentle theatre: elegant on the table, joyful in the moment. What begins as something to watch becomes an artwork to keep.

My work as an artist and illustrator has spanned theatrical costume design through to styling events with Melbourne Fashion Week and the NGV. That background means I see beyond the surface. I notice gesture, silhouette, and the way clothing communicates personality, and aim to translate this to every illustration.

Your wedding or celebration becomes a collection of small, considered artworks.

A hand holds up a finished watercolour guest portrait of a woman in a burgundy slip dress, personalised for Asher & Blake, in front of more live wedding illustrations of guests from the same celebration.

Experience and keepsake

Guests watch their illustrations take shape throughout your celebration, then take home an original artwork. Throughout your event, people return to see what's emerging and who's been captured. The process becomes part of your event's atmosphere.

Experience and keepsake

Guests watch their illustrations take shape throughout your celebration, then take home an original artwork. Throughout your event, people return to see what's emerging and who's been captured. The process becomes part of your event's atmosphere.

Experience and keepsake

Guests watch their illustrations take shape throughout your celebration, then take home an original artwork. Throughout your event, people return to see what's emerging and who's been captured. The process becomes part of your event's atmosphere.

Heirloom-quality artwork

Artist-quality watercolour pigments on archival cotton paper. Each piece is signed, dated, and made to frame, not be forgotten in a drawer. These use the same museum-grade materials any serious painter or illustrator would use for gallery work, created in real time at your event.

Heirloom-quality artwork

Artist-quality watercolour pigments on archival cotton paper. Each piece is signed, dated, and made to frame, not be forgotten in a drawer. These use the same museum-grade materials any serious painter or illustrator would use for gallery work, created in real time at your event.

Heirloom-quality artwork

Artist-quality watercolour pigments on archival cotton paper. Each piece is signed, dated, and made to frame, not be forgotten in a drawer. These use the same museum-grade materials any serious painter or illustrator would use for gallery work, created in real time at your event.

Sophistication meets logistics

Editorial-quality illustration with the reliability of professional wedding service. I understand how weddings and celebrations unfold, how to work unobtrusively, when to be visible. You get refined work without the coordination headache, and without compromising on quality.

Sophistication meets logistics

Editorial-quality illustration with the reliability of professional wedding service. I understand how weddings and celebrations unfold, how to work unobtrusively, when to be visible. You get refined work without the coordination headache, and without compromising on quality.

Sophistication meets logistics

Editorial-quality illustration with the reliability of professional wedding service. I understand how weddings and celebrations unfold, how to work unobtrusively, when to be visible. You get refined work without the coordination headache, and without compromising on quality.

How it works

From initial conversation to final delivery, the process is designed to be straightforward. You focus on your celebration; I handle the rest.

Five live wedding illustrations of guests in watercolour, each on a card personalised for Asher & Blake: a woman in a cobalt rosette jumpsuit, couples in pink, in champagne and navy, in a tuxedo and a floral tiered dress, and in a red floral halter dress and a stone suit, beside a watercolour palette and brushes.

1. Initial consultation

Get in touch with your date, venue, and guest count. If I'm available, we'll arrange a call to discuss your celebration's aesthetic and see if it's the right fit. This is where we determine which package works and answer any questions before you commit.

2. Booking and preparation

A 50% deposit secures your date. Closer to your event (about 4 weeks out), we'll have a planning consultation to finalise details: your custom paper design, timing, any cultural or ceremonial elements you'd like reflected, specific requests.

3. Your celebration

I arrive early and set up a dedicated station. Guests visit when they're ready – I photograph them, note their name, and they head back to your celebration while I work through the list. I draw throughout at approximately 8-10 guests per hour. It becomes a gentle focal point where guests can watch work develop.

4. Collection and delivery

Finished illustrations are displayed throughout the event. Guests collect their piece before leaving, each packaged in archival sleeves with backing board, ready to frame. If I don't complete everyone during your allocated hours, I finish the remaining pieces in my studio and deliver them within 14 days at no charge.

Packages

Every celebration is different, which is why these are starting points – frameworks that flex rather than fixed menus. Some couples have intimate gatherings of forty; others have three generations and counting. We'll work out what makes sense for yours.

Intimate

4 hours of live watercolour illustration, created with artist-quality pigments on premium cotton paper.

Up to 40 guests (approximately 20-30 illustrations)
Custom monogram or event detail on each A5 piece
Complimentary A4 couple portrait as keepsake
Premium packaging for guests to take home

Starts from $1500

Intimate

4 hours of live watercolour illustration, created with artist-quality pigments on premium cotton paper.

Up to 40 guests (approximately 20-30 illustrations)
Custom monogram or event detail on each A5 piece
Complimentary A4 couple portrait as keepsake
Premium packaging for guests to take home

Starts from $1500

Intimate

4 hours of live watercolour illustration, created with artist-quality pigments on premium cotton paper.

Up to 40 guests (approximately 20-30 illustrations)
Custom monogram or event detail on each A5 piece
Complimentary A4 couple portrait as keepsake
Premium packaging for guests to take home

Starts from $1500

Classic

5 hours of live watercolour illustration, created with artist-quality pigments on premium cotton paper.

Up to 50 guests (approximately 25-35 illustrations)
Custom monogram or event detail on each A5 piece
Complimentary A4 couple portrait as keepsake
Premium packaging for guests to take home

Starts from $1850

Classic

5 hours of live watercolour illustration, created with artist-quality pigments on premium cotton paper.

Up to 50 guests (approximately 25-35 illustrations)
Custom monogram or event detail on each A5 piece
Complimentary A4 couple portrait as keepsake
Premium packaging for guests to take home

Starts from $1850

Classic

5 hours of live watercolour illustration, created with artist-quality pigments on premium cotton paper.

Up to 50 guests (approximately 25-35 illustrations)
Custom monogram or event detail on each A5 piece
Complimentary A4 couple portrait as keepsake
Premium packaging for guests to take home

Starts from $1850

Grand

6 hours of live watercolour illustration, created with artist-quality pigments on premium cotton paper.

Up to 60 guests (approximately 30-40 illustrations)


Custom monogram or event detail on each A5 piece


Complimentary A4 couple portrait and venue or floral watercolour as keepsake
Premium packaging for guests to take home

Starts from $2200

Grand

6 hours of live watercolour illustration, created with artist-quality pigments on premium cotton paper.

Up to 60 guests (approximately 30-40 illustrations)


Custom monogram or event detail on each A5 piece


Complimentary A4 couple portrait and venue or floral watercolour as keepsake
Premium packaging for guests to take home

Starts from $2200

Grand

6 hours of live watercolour illustration, created with artist-quality pigments on premium cotton paper.

Up to 60 guests (approximately 30-40 illustrations)


Custom monogram or event detail on each A5 piece


Complimentary A4 couple portrait and venue or floral watercolour as keepsake
Premium packaging for guests to take home

Starts from $2200

Two live wedding illustrations for Margot & Theo, painted in watercolour on personalised cards: one couple in a white dinner jacket and a beaded strapless gown, the other in a navy tuxedo and a pale blue V-neck gown. They rest on lilac and olive envelopes beside brushes, watercolour pans and Casey Harper-Wood business cards.

Common questions

How far in advance should I book a live illustrator for my wedding?

I recommend enquiring six to eighteen months before your wedding. Spring and summer are the busiest wedding seasons, so earlier enquiries make sense if your date falls in that window, since popular dates tend to go first.

That said, shorter notice doesn't rule anything out. If your wedding is only a few months away, get in touch anyway. If the date is free, there's no reason to wait. Once you've confirmed your date and venue, you're welcome to enquire.

How far in advance should I book a live illustrator for my wedding?

I recommend enquiring six to eighteen months before your wedding. Spring and summer are the busiest wedding seasons, so earlier enquiries make sense if your date falls in that window, since popular dates tend to go first.

That said, shorter notice doesn't rule anything out. If your wedding is only a few months away, get in touch anyway. If the date is free, there's no reason to wait. Once you've confirmed your date and venue, you're welcome to enquire.

How much does a wedding illustrator cost?

Packages start from $1,500 for Intimate, $1,850 for Classic and $2,200 for Grand. The right fit depends primarily on live hours and how many guests you'd like illustrated, alongside the inclusions in each package above.

A few things can add to the cost from there: illustration work beyond your package's capacity, a second illustrator for larger guest lists, more elaborate custom paper design beyond a simple monogram, or travel if your venue falls outside the standard radius. Get in touch with your guest count and I'll let you know what fits.

How much does a wedding illustrator cost?

Packages start from $1,500 for Intimate, $1,850 for Classic and $2,200 for Grand. The right fit depends primarily on live hours and how many guests you'd like illustrated, alongside the inclusions in each package above.

A few things can add to the cost from there: illustration work beyond your package's capacity, a second illustrator for larger guest lists, more elaborate custom paper design beyond a simple monogram, or travel if your venue falls outside the standard radius. Get in touch with your guest count and I'll let you know what fits.

What's the difference between live wedding painting and live guest illustration?

A live wedding painter typically creates one larger artwork over the course of the event, often the ceremony, a defining moment or the couple themselves, which the couple then keeps as a single piece.

My work takes a different shape. Rather than one large scene, I create a series of guest illustrations throughout the celebration, each depicting an individual, a couple or a small group and made for those guests to keep. You'll also receive your own complimentary couple portrait as part of every package, so you're not left out of the collection.

Both are genuine live-art experiences. The choice comes down to whether you'd prefer one large focal artwork or a series of smaller ones made over the course of the event.

What's the difference between live wedding painting and live guest illustration?

A live wedding painter typically creates one larger artwork over the course of the event, often the ceremony, a defining moment or the couple themselves, which the couple then keeps as a single piece.

My work takes a different shape. Rather than one large scene, I create a series of guest illustrations throughout the celebration, each depicting an individual, a couple or a small group and made for those guests to keep. You'll also receive your own complimentary couple portrait as part of every package, so you're not left out of the collection.

Both are genuine live-art experiences. The choice comes down to whether you'd prefer one large focal artwork or a series of smaller ones made over the course of the event.

What happens on the event day?

I arrive early, set up efficiently and start photographing guests. Then I'm drawing for the rest of your wedding or celebration. Guests can wander over to watch, see what's taking shape, and collect their piece at the end.

I liaise directly with your venue ahead of time, so you're not relaying messages between us. I just need a table and chair – I bring everything else, including the inevitable interest from curious passersby.

What happens on the event day?

I arrive early, set up efficiently and start photographing guests. Then I'm drawing for the rest of your wedding or celebration. Guests can wander over to watch, see what's taking shape, and collect their piece at the end.

I liaise directly with your venue ahead of time, so you're not relaying messages between us. I just need a table and chair – I bring everything else, including the inevitable interest from curious passersby.

Can you work at an outdoor wedding?

Absolutely. Outdoor weddings are very doable for live illustration. The main requirement is a shaded spot to work from, since direct sun and glare aren't kind to watercolour or paper.

If wet weather looks likely, I'll work out a suitable backup position with you or your venue ahead of time, so there's a plan in place well before your wedding day. It's simply one more thing coordinated in advance, not something you'll need to solve on the day.

Can you work at an outdoor wedding?

Absolutely. Outdoor weddings are very doable for live illustration. The main requirement is a shaded spot to work from, since direct sun and glare aren't kind to watercolour or paper.

If wet weather looks likely, I'll work out a suitable backup position with you or your venue ahead of time, so there's a plan in place well before your wedding day. It's simply one more thing coordinated in advance, not something you'll need to solve on the day.

How do you handle the queue?

There's no need for guests to stand in a physical queue. I photograph each guest and note their name, then they head back to your celebration while I work through the list in order.

Ahead of the day, you're welcome to nominate anyone you'd particularly like illustrated, perhaps parents, grandparents, the wedding party or close friends, and I'll move them toward the top of the list rather than leaving it to chance. Most couples have a few names they'd like captured early.

How do you handle the queue?

There's no need for guests to stand in a physical queue. I photograph each guest and note their name, then they head back to your celebration while I work through the list in order.

Ahead of the day, you're welcome to nominate anyone you'd particularly like illustrated, perhaps parents, grandparents, the wedding party or close friends, and I'll move them toward the top of the list rather than leaving it to chance. Most couples have a few names they'd like captured early.

How many guests can be illustrated?

I generally work at roughly eight to ten guests an hour. An individual illustration typically takes around six to eight minutes, though couples, groups and more detailed clothing can take longer. Guest capacity and the illustration count in each package aren't quite the same number, since some illustrations depict a couple or small group rather than one person alone.

How many I get through on the day also depends on the natural rhythm of the celebration, since meals, speeches and guest availability all play a part. If your numbers change or you need more than your package allows, that's easily managed with extended hours, additional studio work, or a second illustrator.

If guests within your package have been photographed but their illustrations aren't finished by the end of the booked hours, I'll complete the remaining pieces in my studio and send them to you within fourteen days at no extra charge.

How many guests can be illustrated?

I generally work at roughly eight to ten guests an hour. An individual illustration typically takes around six to eight minutes, though couples, groups and more detailed clothing can take longer. Guest capacity and the illustration count in each package aren't quite the same number, since some illustrations depict a couple or small group rather than one person alone.

How many I get through on the day also depends on the natural rhythm of the celebration, since meals, speeches and guest availability all play a part. If your numbers change or you need more than your package allows, that's easily managed with extended hours, additional studio work, or a second illustrator.

If guests within your package have been photographed but their illustrations aren't finished by the end of the booked hours, I'll complete the remaining pieces in my studio and send them to you within fourteen days at no extra charge.

Can the paper be customised?

Simple customisation (monograms, wedding dates, the couple's initials) is included in all packages. More complex illustrated elements like venue or floral motifs can be arranged as add-ons at an additional quoted cost. We'll work through what makes sense during our consultation.

Can the paper be customised?

Simple customisation (monograms, wedding dates, the couple's initials) is included in all packages. More complex illustrated elements like venue or floral motifs can be arranged as add-ons at an additional quoted cost. We'll work through what makes sense during our consultation.

What do wedding guests receive?

Every completed guest illustration is an original A5 watercolour artwork, painted on archival cotton paper with artist-grade pigments. Each one comes with a backing board in a premium protective envelope, ready to frame, along with a Provenance Card offering simple guidance on caring for it over the years ahead.

What do wedding guests receive?

Every completed guest illustration is an original A5 watercolour artwork, painted on archival cotton paper with artist-grade pigments. Each one comes with a backing board in a premium protective envelope, ready to frame, along with a Provenance Card offering simple guidance on caring for it over the years ahead.

Do you illustrate celebrations other than weddings?

Yes. Live illustration can bring the same artful, participatory quality to other private celebrations, from milestone birthdays and anniversaries to engagement parties, bridal showers, rehearsal dinners and hen's celebrations.

If you're picturing live illustration for an occasion other than a wedding, get in touch with the details and we'll work out whether it's a good fit.

Do you illustrate celebrations other than weddings?

Yes. Live illustration can bring the same artful, participatory quality to other private celebrations, from milestone birthdays and anniversaries to engagement parties, bridal showers, rehearsal dinners and hen's celebrations.

If you're picturing live illustration for an occasion other than a wedding, get in touch with the details and we'll work out whether it's a good fit.

Do you travel?

I'm based in Melbourne and happily work across Victoria, including the Yarra Valley, Mornington Peninsula, Bellarine Peninsula and Macedon Ranges. For venues beyond 75 minutes from Melbourne CBD, travel fees may apply but these are billed at true cost without markup.

Do you travel?

I'm based in Melbourne and happily work across Victoria, including the Yarra Valley, Mornington Peninsula, Bellarine Peninsula and Macedon Ranges. For venues beyond 75 minutes from Melbourne CBD, travel fees may apply but these are billed at true cost without markup.

Let's discuss your celebration

I work with a limited number of weddings each year to give proper attention to each celebration. If you're drawn to turning your celebration into something that lasts beyond the night, get in touch and let's see if it's the right fit.

Let's discuss your celebration

I work with a limited number of weddings each year to give proper attention to each celebration. If you're drawn to turning your celebration into something that lasts beyond the night, get in touch and let's see if it's the right fit.

Let's discuss your celebration

I work with a limited number of weddings each year to give proper attention to each celebration. If you're drawn to turning your celebration into something that lasts beyond the night, get in touch and let's see if it's the right fit.

Subscribe to my newsletter

Occasional notes on new work and whatever else has caught my eye.

© Casey Harper-Wood 2026

|

Colophon

|

I acknowledge the Wurundjeri people of the Kulin Nation, the traditional custodians of the unceded land on which I work. I pay my respects to Elders, past and present, and acknowledge their connection to creativity, culture and storytelling. Sovereignty has never been ceded.

Casey Harper-Wood

Subscribe to my newsletter

Occasional notes on new work and whatever else has caught my eye.

© Casey Harper-Wood 2026

|

Colophon

|

I acknowledge the Wurundjeri people of the Kulin Nation, the traditional custodians of the unceded land on which I work. I pay my respects to Elders, past and present, and acknowledge their connection to creativity, culture and storytelling. Sovereignty has never been ceded.

Casey Harper-Wood

Subscribe to my newsletter

Occasional notes on new work and whatever else has caught my eye.

© Casey Harper-Wood 2026

|

Colophon

|

I acknowledge the Wurundjeri people of the Kulin Nation, the traditional custodians of the unceded land on which I work. I pay my respects to Elders, past and present, and acknowledge their connection to creativity, culture and storytelling. Sovereignty has never been ceded.